Privacy Policy

For data protection purposes, Kornelijus Dasuta trading as KODE SUPPLY is the controller of the personal information described in this policy.

ICO registration reference: ZC257761

If you have any questions about this policy, your personal information or how it is used, contact:

[email protected]

Information I collect

When you contact KODE SUPPLY or submit an enquiry, I may collect information such as:

• your name
• company or business name
• email address
• telephone number
• information about your sourcing or procurement requirements
• quantities, budgets, target dates and other project information
• files or documents you choose to attach
• correspondence between you and KODE SUPPLY

The website and hosting infrastructure may also process technical information needed to deliver and secure the website, such as IP address, browser information and request data.

How I use your information

I use personal information to:

• respond to enquiries
• assess sourcing and procurement requirements
• prepare proposals or discuss potential work
• provide agreed services
• communicate with clients, prospective clients and relevant suppliers
• maintain appropriate business, accounting and tax records
• establish, exercise or defend legal claims
• operate and protect the website and business

Lawful bases

Depending on the circumstances, I rely on one or more of the following lawful bases under UK data protection law:

Contract - where processing is necessary to take steps at your request before entering into a contract or to perform a contract with you.

Legal obligation - where information must be processed or retained to comply with legal, accounting or tax obligations.

Legitimate interests - where necessary for the legitimate interests of operating KODE SUPPLY, responding to business enquiries, maintaining appropriate business records, protecting the business and dealing with potential disputes, provided those interests are not overridden by your rights and interests.

Who I share information with

Personal information is only shared where reasonably necessary.

This may include service providers used to operate KODE SUPPLY, including:

• Cloudflare, which provides website hosting and related infrastructure
• Resend, which processes and delivers website enquiry emails
• email and other communications providers
• professional advisers where necessary
• suppliers or service providers where sharing information is necessary to deal with a sourcing request or provide an agreed service
• authorities or other parties where disclosure is required by law

I do not intentionally make enquiry information publicly available.

International data transfers

Some service providers used by KODE SUPPLY may process personal information outside the United Kingdom.

Where UK data protection law treats this as a restricted international transfer, I rely on an applicable lawful transfer mechanism or safeguard required by UK data protection law.

You can contact [email protected] if you would like more information about safeguards relevant to your personal information.

How long I keep information

If an enquiry does not become a client engagement, I normally keep the enquiry and related correspondence for up to 24 months after the last meaningful contact.

If you become a client, relevant project, contractual, financial and business records may be kept for longer where necessary for the relationship, legal claims, accounting, tax or other legal obligations.

Records required for UK self-employment tax purposes are retained for at least the period required by HMRC.

Information may be kept for longer where reasonably necessary to establish, exercise or defend legal claims or where required by law.

When information is no longer required, it will be deleted or securely disposed of where reasonably practicable.

Your rights

Depending on the circumstances, UK data protection law may give you rights in relation to your personal information, including rights to:

• request access to your personal information
• ask for inaccurate information to be corrected
• ask for information to be deleted in certain circumstances
• ask for processing to be restricted in certain circumstances
• object to certain processing
• receive certain information in a portable format where applicable

These rights are not absolute and may depend on the circumstances and the lawful basis for processing.

To exercise a data protection right, contact:

[email protected]

Right to object

Where I process your personal information on the basis of legitimate interests, you have the right to object to that processing in certain circumstances.

Contact [email protected] if you wish to object.

Data protection complaints

If you have a concern or complaint about how KODE SUPPLY uses your personal information, contact:

[email protected]

I will acknowledge a data protection complaint within 30 days of receiving it, take appropriate steps to investigate it without undue delay, keep you informed where appropriate and communicate the outcome.

You also have the right to complain to the UK Information Commissioner's Office (ICO).

Cookies and tracking

KODE SUPPLY does not currently use cookies, local storage, analytics, advertising pixels or similar tracking technologies on this website.

If this changes in the future, this policy and any consent mechanism required by law will be updated before relevant non-essential technologies are used.

Providing information

You are not generally under a legal obligation to provide personal information when making an enquiry.

However, I need enough information to understand and respond to your request. If necessary information is not provided, I may not be able to respond fully or provide the requested service.

Automated decision-making

KODE SUPPLY does not use personal information submitted through this website to make solely automated decisions that have legal or similarly significant effects on individuals.

External links

The website may contain links to third-party websites or services.

KODE SUPPLY is not responsible for the privacy practices of those third parties. Their own privacy policies apply when you visit or use their services.

Changes to this policy

This policy may be updated if the way KODE SUPPLY processes personal information changes or if legal requirements change.

The latest version will be published on this page with an updated date.